What is a Ticketing System?

A ticketing system is a solution that helps call center agents to manage customer requests seamlessly and effectively. Through a ticketing system, agents can manage a request or incident, right from when it is submitted, up to when it is resolved. The system provides an organization with the necessary tools to stay organized and optimized by showing previous customer history, progress and final resolve about an inquiry. 

As innovation continues to grow, businesses are on the lookout for technologies that can elevate their growth even further. Thus, automation technologies such as AI and process automation, are proving to be in demand. In recent years, the ticketing system has continued to become a popular favorite for companies looking to elevate customer service experience.

Ticket system provides many benefits that tend to streamlining customer requests, and as a result, they create a win-win situation for both the customer and business, leading to better profit margins, and more efficient call center agents.

Businesses that are embracing ticketing system are also swaying towards AI receptionist as shown in this video.

‍Why Does a Business Need a Ticketing System?

Better Management of Inquiries and Requests

The primary advantage of a ticketing system is to manage inquiries, especially when there is a high volume of requests. As such, agents can manage more customer requests and inquiries seamlessly and efficiently. More so, a ticketing system ensures that customer cases are handled according to priority, which in turn gives a better interaction with customers on a personal level. 

‍Comprehensive Interactions Under One System

An ideal ticketing system is designed to accommodate multi channels, such as WhatsApp, that a business uses to engage with its customers. Ticketing, therefore, plays a vital role in unifying communications into one platform. Should a customer opt to use a different channel, or talk to different agents, the conversation history will be captured in a central place. 

Better Customer Service

A ticketing system can improve customer service exponentially, because once a customer submits a ticket, they naturally want to know how fast they can be attended to. A ticketing system, therefore, provides better clarity. More so, call agents are well-equipped to interact with repeat customers, thus providing a smooth experience for both parties. Most customers feel frustrated when they have to repeat information every time they call. 

For KPIs and Metrics

A ticketing system can be an ideal way for a business to track its goals and key performance indicators (KPIs). Through a ticketing system, a business is in a better position to gauge and weigh the performance and productivity of an agent on an individual level. In this case, a call center manager can look at factors such as turnaround time, to determine how long it takes an agent to resolve a customer’s issue. With this data, you can determine the next best course of action to improve and effect changes across teams. 

Automation of Processes

A ticketing system gathers information across all integrated sources and channels connected to an organization. This makes it easier to optimize the customer experience, by prioritizing tickets that need urgent attention, from whichever channel. 

What to Look for in a Ticketing System

First, a business must identify the key pain points it would wish to solve with a ticketing system, by listing the needs and gaps that can be met by this solution. 

Integration with Third-Party Systems

A ticketing system that integrates with third-party systems such as CRM and apps, can be ideal in providing comprehensive data for an enhanced customer service success. HelloDuty, for instance, is a prime example of platforms that provide integration of multiple systems. 

Streamlined Communication

The ideal platform will proactively gather all the necessary customer information, upfront, and provide call agents with in-depth information. This may include notes, brief, response and progress of resolution, regarding a particular customer.  

Customizability

 The ideal ticket system is scalable and customizable, making it easier to configure different ticket types and route them to the most befitting agent. In this case, activity and history of an activity can be tracked and managed by indexing a ticket, for a seamless attendance to customers.

Conclusion

A ticketing system has proven to be an ideal way for organizations to manage and track issues, inquiries and requests raised by customers, across multiple channels. Once a business identifies their primary needs and wants, as far as enhancing customer experience and satisfaction goes, it becomes easier to choose the ideal ticketing system. 

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